Before the keys change hands
List the vehicle details and items you want to check together.
Van records
A practical vehicle. A considered record.
Van details, condition notes and the items that change hands. Bring the practical information together in a format that is easy to read and refer back to.
Clear records for a specific van, built around your information.
Van records
A place for each detail
Know which van the record belongs to.
Keep the registration, make, model and identifying details together. A clear starting point for everything that follows.
A useful account of what you see.
Note the mileage, condition and observations that matter at the time. Add a date and refer to any photographs you keep.
Keep track of the accompanying items.
List keys, accessories and equipment being passed on. Record quantities and any useful identifying details.
Bring the handover into focus.
Gather the date, location and agreed notes in one place, with any questions or follow-up still to be confirmed.
Keep each entry specific to the vehicle, the date and the people involved.
A vehicle-specific record
Clear condition notes
Keys and equipment accounted for
Made for real life
For the practical side of the handover.
The useful details are often the small ones. Give them a clear structure so there is less to piece together afterwards.
A dated condition note
Describe the observations made at handover, with mileage and references to photographs.
Equipment kept in order
Make a clear list of keys, accessories and other items that accompany the van.
An easier follow-up
Keep outstanding questions and agreed next steps beside the handover details.
Before the handover
The useful details, ready to hand.
A helpful record is specific. Identify the van, describe what you observe and give each entry a clear date.
Need a hand? Visit supportVehicle and mileage
Check the registration and vehicle details. Note the mileage at the time of the handover.
Condition and observations
Use clear descriptions of what you can see. Keep photographs with the original notes where they add useful context.
Keys and equipment
Count the keys and list the accompanying items. Include identifying references where relevant.
People and next steps
Record the handover date and the relevant names. Make any outstanding questions easy to find.
What can I record about a van?
Vehicle details, mileage, dated condition notes, accompanying equipment and handover information. Keep the entries focused on the van and the arrangement you are recording.
Can I include equipment and accessories?
Yes. List each item clearly, including quantities or identifying references where useful. Keep the list specific to what is actually being passed on.
Can the record be used by both people at a handover?
It can help organise the details for your conversation. Both people should check the information and keep any separately agreed handover paperwork with their records.
Does a condition note replace an inspection?
A condition note records the observations supplied. Arrange a suitable inspection separately if you need a professional assessment of the van.
Keep the details together
Put the practical details first.
Find your van. Bring the information together.